Specific Responsibilities

• Preparing and monitoring budget, preparing monthly budget report for the Eastern Indonesia Program;
• Ensuring that all receipts are properly accounted for and appropriate documentation received and recorded;
• Overseeing the office facilities including managing logistics support for the team and office procurement by coordinating with World Bank Administration Manager and OPC Team;
• Overseeing office equipment and updating office inventory;
• Overseeing Human Resources matters including personnel recruitment and management
• Dealing with outsourcing company that provides services on employment services.
• Advising staff on procedures for the selection of consultants and procurement issues and coordinating with the Procurement Specialist and OPC on the selection process;
• Dealing with vendors that provide services to SOfEI including providing advices on vendor registration and other bank procedures;
• Other tasks as required to support the development of the Eastern Indonesia Program.

Outputs

• Budgets and updates of financial status for the programs
• Orderly account documentation in accordance to World Bank procedures
• Organized office facilities with appropriate stocks of logistics procured in accordance to World Bank procedures
• Regularly updated office inventory
• Human Resource plan

Selection Criteria

• Bachelor’s Degree (S1) or relevant university degree or equivalent experiences
• Familiarity with administrative and financial procedures of international organizations. Familiarity with World Bank systems is a plus.
• Excellent oral and written communications skills. Fluency in English and Bahasa Indonesia
• Good organizational skills
• Ability to work independently and show initiative
• Good understanding of Eastern Indonesian development issues, context and dynamics and commitment to the development of Eastern Indonesia
• Willingness to travel in the region as required

Reporting
The Senior Program Assistant will be supervised by and report to the Team Leader for the SOfEI in Makassar , under the overall guidance of the Social Development Sector Coordinator.

Job Application
Applicant shall submit written application including cover letter, CV, and references (at least three names with full contact details) in an envelope and indicate the position code on the right top corner of the envelope.

Application should be submitted no later than 24 March 2008 to:

Human Resources Unit,
The World Bank Office Jakarta,
Indonesia Stock Exchange (BEI) Building, Tower 2, 13 th Floor,
Jl. Jenderal Sudirman Kav. 52-53, Jakarta 12190.

Application will be treated strictly confidential and only short-listed candidates will receive responses. Late submissions will not be considered and phone inquiries will not be accepted.

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