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Terms
of Reference
 
FINANCE
ASSOCIATE
 
PROGRAM
PEMBERDAYAAN MASYARAKAT DELTA MAHAKAM
 UNDP - DEPDAGRI
 
Background : 
Community
Empowerment Programs Delta (PMD) Mahakam was launched 11 April 2007.
 Aim to
promote local economic development and local livelihoods by addressing
 the
issues of declined mangrove coverage ; conflicts of land use, land
 tenure and
land rights; pollution and contamination in the delta; declined
 ecological
productivity; as well as the lack of well-coordinated and comprehensive
 policies
on shrimp pond development and mangrove conservation. The expected
 outcomes of
the project is the implementation of a sustainable mode of utilization
 of the
natural resources of the Delta, ensuring at the same time that the key
ecological functions of the Delta are preserved and that the economic
 benefits
of shrimp and other mangrove resources are maintained on a long-term
 basis.
 
Community Empowerments Programs Delta (PMD) Mahakam as
cooperation result between central level government (Ministry of Home
 Affairs,
BAPPENAS and BPN), Provincial Government of East Kalimantan, Kutai
 Kartanegara
District, United Nation and Development Program (UNDP) and also Total E
 & P
Indonesie and INPEX Corporation.
 
Finance Associate
Under
the overall guidance and direct supervision of Project Executive of the
 Project
Board, Finance Associate assumes financially related managerial
 responsibility
for the project implementation. Internally, Finance Associate leads the
 Project
Finance Management in relation to the Project Board, the National
 Implementing
Partner needs and advices the Project Management Unit (PMU) at
 Implementing
Agencies, and will work in close collaboration with Programme Staff at
 UNDP.
Externally, s/he represents the Implementing Agency in the project
 financial &
administrative implementation and management.
 
Key Function
1.      Managing over all project financial implementation
day-to-day and work in close coordination with the PMU under the
 Project Executive
supervision ( 70% )
2.      Providing financial technical assistance to
the Project Executive and the project ( 30 % )
3.      Understanding and good experience in audit
procedures under UNDP and NEX guide line. 

  I.      Finance
Management
·         Planning
1.    To assist the NPD through Project Executive
in organizing joint planning meetings involving Implementing Agency,
 UNDP and
other relevant parties to develop an annual financial workplan and a
corresponding budget plan with clearly stated milestones contributing
 to the achievement
of target outputs defined in the Project Document (PRODOC) and get it
 approved
by the NPD and UNDP.
2.      To develop quarterly financial workplans
and expenditure plans based on the agreed annual workplan together with
 the Project
Executive.
3.      To assist the NPD, Deputy NPD I, II &
III, and the UNDP for revisions to the workplan and budget plan based
 on the
operational and strategic appreciation of project implementation with
 given
conditions and obtain Project Executive approval.
4.      To consolidate and synchronize proposals of
project beneficiaries with project financial annual workplan and
 targets,
providing assistant on the appropriateness as well timelines of these
 proposals
according to established targets and timeframes to be reported to the
 Project
Executive.

·         Implementation
1.    Assist the Project Executive in the
preparation of Terms of Reference (ToR) for required inputs (individual
 and
institutional consultancy services, procurement of goods, organization
 of
training, seminars etc) with expert technical support as required, in
 line with
UNDP and NEX guide line.
2.      Establish the Accounting and Administrative
System of the Office that includes assisting the Project Executive in
 the
recruitment of the Administration Assistant and supervises the
 Administration
Assistant and ensure a timely and good quality administrative back up
 provision
by the Assistant.
3.      Cooperates with the PMU staff and
consultants and assist the Project Executive in the evaluation of their
performance in delivering individual outputs in relation to the budget
 and
procedures.
4.      Assist the Project Executive and cooperates
with the PM in mobilizing competent national and international experts
 that are
needed by the beneficiaries of the projects, following the agenda and
activities that are supported by the projects.
5.    Assist the Project Executive in follow-up
and ensuring that required inputs in terms of funding are processed in
 a timely
and transparent manner and mobilize competent national and
 international
expertise as required.
6.      Implement and ensure submission and the
quality of goods and services procured for the project.
7.      Prepare project financial reports, analysis
and assist the Project Executive in any findings that may need the
 attention of
the Project Board.
 
·         Monitoring
and Evaluation
1.      Assist the Project Executive in monitoring
project progress against annual and quarterly budget plans.
2.      Assist the Project Executive in monitoring
and evaluating activities implemented by partners through budgetary
 specifications.
3.      Coordination with the PMU Staff,
Implementing Agency and UNDP on the conduct of project finance and
administrative evaluation, personnel and institutions involved in the
 project
with active consultation with and endorsement by the Project Executive.
 
·         Reporting
and Auditing
1.      Provide project financial progress reports (quarterly
and annual/financial) against quarterly and annual budget, with an
 analysis of
evidence of financial delivery towards planned outputs according to
 schedules,
budgets and inputs provided by the project for approval by the Project
Executive.
2.      Prepare final project financial report,
with an analysis of progress towards expected results as defined in the
 PRODOC
and subsequent budgets for Project Executive approval. Working together
 with Project
Board Secretariat & PM organize project financial review meeting as
 needed.
3.      Establish and maintain a systematic filing
system of key documents (in hard copy and softcopy) in line with audit
 standard
requirements.
4.      Assist UNDP Program Manager / Officer &
Project Executive in closing projects operationally and financially in
accordance of rules and regulations of Implementing Partner & UNDP and
 in
close coordination with Implementing Agencies.
5.      Responsible for the conduct of project
audit and ensure access by auditors to project documentation, personnel
 and
institutions involved in the project by PMU. Ensure that audit
 recommendations
are complied by the PMU to be reported to the Project Executive.
 
 III. Impact of results
 
Project financial implementation in line with the PID,
objectives of the project and GOI & UNDP rules, regulation and
 procedures
is critical to ensure achievement of GOI & UNDP Country Programme
 outcomes.
A client-oriented and efficient approach has impact on the image of GOI
 &
UNDP CO.
 
 IV. Competencies
 
      Corporate competencies
           Demonstrate commitment to UNDP¢s
mission, vision and values.
            Display cultural, gender, religion,
race, nationality and age sensitivity and adaptability
            Functional competencies
 
      Finance Management
            Has
strong financial managerial competency with experience in results based
management and results oriented
approach to project finance and administrative                        
     implementation.
 
      Communication and networking
            Has
excellent written communication skills, with analytic capacity and
 ability to
synthesize project financial delivery and
relevant findings for the preparation of quality                    
 project financial reports.
            Has demonstrated knowledge and
experience in project financial management
            Maturity
and confidence in dealing with senior or high ranking members of
 national and
local institutions, government
and non government
 
Knowledge Management and Learning
      Shares knowledge and
experience
      Good team player
 
Leadership and Self-Management
       Focuses on result for the
client and responds positively to feedback
      Consistently approaches work
with energy and a positive, constructive attitude 
      Remains calm, in control and
good humoured even under pressure
      Competent
in leading project financial management and ensuring all parties are
 well
informed regarding financial
matters
 
V. Recruitment Qualifications
 
Education  :
Minimum Diploma Degree or Bachelor Degree in Business Administration,
 Finance
Management, Audit and related field will be preferable
 
Experience :
Minimum 6 years of relevant experience for
Diploma Degree or 5 years of experience for Bachelor Degree at the
 national or
international level in sustainable development project financial
 management
 
Proven experience in providing financial
management implementation and advisory services, hands on experience in
 design monitoring and evaluation of
project finance management
 
Demonstrated knowledge and experience in Project
financial Audit is essential
 
Familiarity of UNDP system ATLAS rules and
procedures is an advantage
 
Experience in the usage of computers and office
software packages and Internet
 
Language Requirements : Fluency in written and spoken
English and Indonesia

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