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nternal Vacancy Announcement - Staff Assistant, Jakarta |
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Written by Administrator
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Thursday, 11 September 2008 |
PLEASE SEND YOUR APPLICATION DIRECTLY TO THE EMAIL ADDRESS BELOW*
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*United Nations World Food Programme*
*Indonesia *
* *
*Vacancy Announcement*
World Food Programme, Indonesia invites applications from the eligible
candidates for the following position:
* *
*Position : Staff Assistant*
Contract Type : Special Service Agreement/Service Contract
Duration : 3 months with possibility for extension
Duty Station : Jakarta, Indonesia
* *
*Accountabilities: *
Within assigned units, the Staff Assistant will be responsible for the
following duties:
- Maintain Head of Programme Management's schedule
- Update Programme Management Unit's mission plan and leave plan
- Update Programme Management Unit's organigram and Programme focal
point list
- Prepare travel arrangements and travel administrative for Head of
Programme Management
- Back up ODOC payments in WINGS
- Process LTSH payments
- Workshop and Training focal point
- Organize meetings, prepare/send invitations, book meeting rooms,
and food-beverages
- Operate a variety of office equipment such photocopier, facsimile,
scanner and organizes/maintains office supplies
- Types variety of materials in draft or final form, including
correspondence, reports, meeting papers, faxes, statistical tables or
tabular material
- Receive incoming calls for Programme Unit
- Maintain Programme library
- Perform other related duties as required
* *
*Qualifications and Experiences: *
*Education** :* Secondary school education. A Secretarial Academy diploma 3
would be preferred experience back ground.
*Experience* : At least three years of experience of support or secretarial
experience, including at least one year at similar post. In addition to four
years of secretarial and administrative back ground and experience.
*Knowledge** :* Training and/ or experience utilizing computers including
word processing, spreadsheet and other software packages. A good knowledge
of Microsoft word, excel and power point is essential.
*Language*: Fluency in both oral and written communication of both Bahasa
Indonesia and English is essential
*Other Desirable Skills**:* Good filing skills, punctuality, good
coordination and communication skills, basic book keeping or data
entry, knowledge
of WFP administrative policies and procedures is essential.
* *
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Only candidates meeting the above requirements are requested to apply. *Female
candidates are especially encouraged to apply.* Applications should be
addressed to *Jakarta.Vacancy@ wfp.org*
Preference will be given to internal candidate.
All applications should include an updated CV, a photograph and three
references and should be received no later than *15 September 2008*.
* "Only short-listed candidates will be contacted"*
Dear colleagues,
Please find attached an internal Vacancy Announcement for the position of
Staff Assistant in Jakarta.
All applications should be sent to HR at the following address: *
Jakarta.Vacancy@ wfp.org*
The applications should include an updated CV *in English *and a photograph.
It should be received no later than 15 September 2008.
Thank you and best regards.
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*The information contained in this electronic message and any attachments
are intended for specific individuals or entities, and may be confidential,
proprietary or privileged. If you are not the intended recipient, please
notify the sender immediately, delete this message and do not disclose,
distribute or copy it to any third party or otherwise use this message. The
content of this message does not necessarily reflect the official position
of the World Food Programme. Electronic messages are not secure or error
free and may contain viruses or may be delayed, and the sender is not liable
for any of these occurrences. The sender reserves the right to monitor,
record and retain electronic messages. *
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