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Vacant Positions at HSP: Senior Admin Assistant |
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Written by Administrator
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Wednesday, 17 September 2008 |
Dear All,
John Snow International (JSI) is a Human Resources professional for the
Health Services Program (HSP). HSP is a five year development
assistance program to the Indonesia Ministry of Health, working in six
provinces on issues of maternal, child and newborn health. It is funded
by USAID. The program will operate through 2009, covering districts in
Aceh, North Sumatera and Java.
Please find attached vacancy for the positions of Senior Administrative
Assistant (will assist Office Manager). This position will be based in
Jakarta.
All resumes should be sent to
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<mailto:
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>
before September 19, 2008.
SENIOR ADMIN ASSISTANT
Responsibilities :
* Manage office operations in order to assure efficient, smooth
processes and procedures
* Ensure administrative system are fully incorporated and
followed in day to day office activities
* Maintain a schedule of office activities, meetings,
coordination of consultancy requirements etc
* Oversee office transportation, securities, utilities,
insurance, telephones and maintenance services
* Maintain and monitor inventories of office supplies,
replenishing as needed
* Develop and maintain log for daily driver's trips and sign
fuel requests/receipts from drivers
* Arrange and coordinate workshops inside and outside office as
required
* Collect and maintain document of family planning and branding
compliance reports
* Maintain the organizations training web
* Maintain the organizations intranet database
* Maintain the organizations contact database
* Maintain the organizations central filing system
* Selecting, classifying, cataloging and indexing library
materials, and provide bibliographic reader assistance to all staff
* Responsible for the administration of organizations libraries
and manage the library services
* Drafting email/memo prior distributing the organization
newsletter (soft copies) to all partners
* Taking minutes meeting during internal Finance and Admin
meetings
Qualifications :
* BA degree in relevant subject with minimum 8 years experiences
in the same position (only those who have minimum 8 years experience
will be considered for interview)
* Excellent in English especially having good grammatical
written English and fluent oral English.
* Proven track record in office management system and procedures
* Previous experience in managing staff
* Ability to meet deadlines and prioritize workload
* Organized and Meticulous
* Ability to work under pressure, flexibility to adapt to
changing requirements and to work independently while being a strong
team player
* Experience working in INGO or International environment is
beneficial
* Experience with procurement and logistical issues are
beneficial
* Excellent communication and interpersonal skills
* Good knowledge of archive/filing administration and library
services
* IT skill : Excellent ability to use Microsoft Office as Excel/
Word processing, and advanced knowledge of spreadsheet and database
packages
* Highly motivated to work proactively and take on
responsibility
Regards,
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