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Log Officer Announcement.doc |
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Written by Administrator
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Monday, 06 October 2008 |
Logistic Officer and Translater vacancy for "ACTED-Indonesia"
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VACANCY ANNOUNCEMENT
"ACTED (Agency for Technical Co-operation and Development) is an
international NGO founded in 1993 and headquartered in Paris. ACTED provides
relief to victims of conflict and natural disasters as well as local
vulnerable populations. Its activities range from emergency relief to
long-term development projects. In 2004, ACTED implemented 160 projects in
seventeen countries in Africa, Central Asia, Europe, Latin America and the
Middle East.
The 26 December 2004 tsunami caused numerous losses of lives and tremendous
damage in Northern Sumatra and Aceh province in particular. ACTED responded
to this disaster by launching emergency and post-emergency programs
targeting IDPs, returnees and local vulnerable populations, with a focus on
Meulaboh region, and more recently on Nias island. Current sectors of
intervention are road project to connecting Moro'o sub district to Tugala
Oyo sub district and livelihood project in Lahewa, Lahewa Timur, Afulu sub
district and also in Meulaboh, NAD.
Now, ACTED is looking for LOGISTIC OFFICER to be based in Lahewa - Nias and
English Teacher/Translater to be based in Nias.
1. LOGISTIC OFFICER
Department: LOGISTIC
Position: LOGISTIC OFFICER
Person In charge: LOGISTIC MANAGER
Location: LAHEWA - NIAS
Starting: 15 OKTOBER 2008
Duration: UNTIL 30 JUNE 2008
Responsibilities
Main Responsibility
1. Procurement
2. Stock Management
3. Asset management
4. Fleet and Fuel Management
5. Security
6. Filling and
7. Reporting
Other Responsibility
Management
* To supervise all sectors under its management (logistic
administration assistant, store keeper, guard, cook, cleaner)
Administration
* To provide Logistic Manager and Logistic Coordinator with
materials/equipment procurement request for approval and coordination with
Finance Department
* To check and monitor each materials/equipment and specifications in
request form
* To work out drafts of documentation for reception, distribution and
storage of materials/equipment , to work out manuals for technical
maintenance of vehicles and regulations for drivers (ACTED property and rent
or lease)
* Make sure the budget line and a funding line attached with each item
is correct and still funded and discuss with Logistic Manager, Logistic
Coordinator and Administrator
* To make 3 quotations and or 4 quotation from the supplier respecting
the specifications of the request and purchase procedure Indonesia and
headquarter Paris
* Fill in the request for quotation and attach the quotations to the
purchase form or order form and approval by Logistic Manager and or Logistic
Coordinator
* Receive the order form from Logistic Administration Assistant and
make sure order is copied and given an order number
* To responsible for the all follow up of its purchase, from the order
form to the delivery of the item he purchases.
* To make sure himself what is he purchasing the price is reasonable
and request to approval by Logistic Manager and or Logistic Coordinator
* If he cannot find some items, he should refer to the Logistic
Manager and or Logistic Coordinator to find other ways to buy the item
* He should be respecting the delivery deadlines in order form
* He has to keep note/record for payments on what he purchases
* To prepare logistic activities report and request to approval by
Logistic Manager and or Logistic Coordinator
Contracting
* With accordance of Administration Indonesia and headquarter Paris to
make contracts with suppliers and approval by Logistic Manager and Logistic
Coordinator
Storage/Inventory
* To check and control regularity of storage and distribution of
materials
* To organize storage and inventory of ACTED property
Transportation/ Supply
* To organize supply of materials/equipment necessary for
implementation of ACTED programs in Meulaboh and Nias area (Indonesia)
* Preparation cost estimation for transportation of
materials/equipment and control maintenance of transportation expense
* Arrange of custom clearance for incoming and outgoing
materials/equipment between Operational Area and Head Office in Indonesia
Vehicle Regulation
* Preparation vehicles (ACTED property and or rent) with technical
working conditions
* Provide and prepare technical maintenance and repairing vehicles
(ACTED property and or rent) and other equipment
* To work out, cooperatively with program managers and administration,
measures on effective vehicle use and reduction of expenses related to
vehicle use
Qualifications
Qualified candidates will have:
* Baccalaureate or University degree of relation to the field
(Economy Management, Transportation Engineer, Industrial Engineer, Technical
Engineer, Business Administration, Office Management)
* A minimum of 2 year experience in Logistic and Forwarder Companies
(International NGOs and UN Agency is preferred)
* Good knowledge in Computer programs, Word, Excel and Internet is
preferred
* Language skills: excellent written and spoken Indonesia, fluency
in English (Achene's and Nias is preferred)
2. ENGLISH TEACHER/TRANSLATER
Department: ADMINISTRATION
Position: ENGLISH TEACHER/TRANSLATER
Person In charge: HR & ADMINISTRATION MANAGER
Location: NIAS
Starting: 15 OKTOBER 2008
Duration: UNTIL 31 DECEMBER 2008 (can be
extended)
Responsibilities
* Teaching English for all ACTED Staff
* Make a translation
* Ready for traveling arround ACTED Base in Nias Island
* Have a good communication skill
* Can work underpressure, work with target and deadline
* Speak Niasness will be an advantage
Submission of application
Applications form should be filled and CVs should be submitted no later than
(//) to the following address:
<mailto:nias.administration @acted.org> nias.administration @acted.org.
Closing date: 10/Okt/2008
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